IP Admin Senior Analyst

Listing expiry: 21 October 2026

About the role

Role Overview

The role supports intellectual property administration by processing correspondence from the United States Patent and Trademark Office and other patent offices, along with patent and trademark filing documents. Responsibilities include reviewing and maintaining records in an intellectual property management system, tracking statutory and non-statutory deadlines, and routing documents to attorneys or paralegals for action.

Key Responsibilities

• Review, docket, and de-docket information received from patent offices, law firms, agents, and clients in the intellectual property management system (IPMS).
• Calendar statutory and non-statutory deadlines in IPMS and attach relevant documents to help preserve intellectual property rights.
• Close or complete calendared events once the required action is completed or cancelled.
• Prioritize daily docketing and de-docketing requests and other allocated tasks to keep IPMS records current and accurate.
• Review patent and trademark prosecution documents from the United States and other jurisdictions and create or update IPMS records in accordance with standard operating procedures.
• Create and update patent and trademark records, including linking related applications within an intellectual property family.
• Communicate with attorneys, paralegals, law firms, foreign agents, and other stakeholders to obtain instructions and clarifications.
• Maintain IPMS data integrity and monitor dockets to help ensure patent-office and client deadlines are met.
• Facilitate timely filing of patent and trademark applications and office-action responses through order letters and required instructions.
• Coordinate timely payment of patent-office fees, including maintenance fees, and obtain client payment instructions while coordinating with annuity service providers or law firms.
• Monitor changes in patent-office guidelines and procedures and provide process-related support to the team.
• Provide on-the-job training to new joiners and conduct refresher training.
• Support internal and patent-office audits and perform docketing quality audits.
• Resolve first-level queries.

Qualifications & Experience

• B.Sc., M.Sc., B.Com., BBA, BCA, BA, or MBA graduate with at least 50% aggregate marks.
• Fresh graduates from the 2025–2026 batch may apply.
• Experienced candidates must have at least 18 months of backend operations work experience.
• Confident and proactive team player with good interpersonal skills.
• Ability to work independently and efficiently with minimal or no supervision.
• Good written and verbal communication skills.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Strong analytical skills to evaluate data comprehensively.
• Intellectual property knowledge and experience with different IPMS platforms are preferred.
• Ability to perform internal and patent-office audits is preferred.

Additional Details

• The team consists of 10–15 members and reports to the Manager of Operations.
• The role involves tracking deadlines associated with patent, trademark, and copyright prosecution and interacting with clients, law firms, annuity service providers, quality auditors, IP operations leaders, and continuous-improvement teams.
• The position is described as permanent, with a 40-hour workweek over five days and overtime eligibility for work beyond scheduled hours.
• The employer states that it provides equal employment opportunities in hiring, compensation, promotion, training, and other employment conditions.