Asahi India Glass Limited (AIS)Gurgaon, Haryana, IndiaOn-siteFull-time
Listing expiry: 20 October 2026
About the role
Role Overview
A role in the Legal and Secretarial Department combining corporate secretarial activities, contract drafting and management, legal support, legal research, and legal compliance.
Key Responsibilities
- Draft agenda papers for Board and Committee meetings, including Audit and Risk Management, Nomination and Remuneration, Corporate Social Responsibility, Stakeholders’ Relationship, and Independent Directors’ meetings.
- Prepare documents for Annual General Meetings, including the Chairman’s speech, anticipated questions and answers, and meeting proceedings.
- Prepare annual reports for the company and group companies, including Directors’ Reports, Corporate Governance Reports, AGM notices, and Business Responsibility Reports, and coordinate their editing, publication, and dispatch.
- Assist in convening Board, Committee, and General Meetings and ensure compliance with e-voting and poll voting requirements.
- Prepare minutes of Board, Committee, and General Meetings and maintain statutory registers and company records.
- File ROC forms and annual returns for the company and group companies.
- File annual returns of financial assets and liabilities with RBI and half-yearly due diligence reports with the company’s bankers.
- Manage quarterly, event-based, and annual compliance requirements under SEBI listing, takeover, and insider-trading regulations.
- Prepare quarterly and year-end financial results in accordance with SEBI requirements, the Companies Act, 2013, Indian Accounting Standards, and stock-exchange requirements.
- Prepare and obtain disclosures from directors; vet loan documents; and handle registration, modification, and satisfaction of charges with ROC.
- Assist with internal and external audits, dividend disbursement, and transfer of unpaid dividends to the Investor Education and Protection Fund.
- Resolve shareholder queries concerning share transfers, transmission, duplicate share certificates, and dividends, and coordinate with the registrar and share-transfer agent.
- Handle special assignments and meet deadlines for meeting papers, annual reports, and periodic regulatory filings.
- Draft and vet SLAs, PPAs, NDAs, sales and supply contracts, master service agreements, lease deeds, leave and licence agreements, technical services agreements, RFQs, and RFPs.
- Draft and negotiate legal and technical contract provisions for complex domestic and international business transactions.
- Maintain contract records, update the contract database and repository, and review agreements for legal and technical aspects.
- Oversee applicable legal compliance across areas such as HR and administration, tax, health, and safety.
Additional Details
- The role profile allocates approximately 70% to secretarial activities and compliance, 25% to contract drafting and management, and 5% to legal compliance.